Senior Finance Officer

Responsible to: Managing Director

Hours: 37.5 hours per week  

Location: Sheffield  

Salary: £30,000 - £35,000

Benefits: Level 2 Westfield Health, 7% employer contribution to pension

Job purpose and role

The Senior Finance Officer is responsible for supporting the maintenance of financial and administrative services working closely with the Managing Director to meet legislative requirements and to support the operations of River Stewardship Company (RSC).  These duties include but are not limited to Xero Accounts functions, payroll and daily financial duties.

The role provides support to River Stewardship Company and Riverlution CiC our partner company delivery our social impact activities.

Responsibilities

Reporting directly to the Managing Director, the Senior Finance Officer will support and assist in ensuring the smooth running of Finance Department operations.  The Senior Finance Officer will ensure that effective methods are put in place ensuring that all employees and company processes run to maximum efficiency.

Duties (this list is not exhaustive)

• Manage the day-to-day duties of the finance function

• Process daily post relevant to Finance and assist in the management of the Finance email account

• Regular posting of purchase and sales ledger entries to Xero Accounts including managing incoming queries  

• To be responsible for the monthly payrolls

• Maintain the fixed asset registers  

• Month and year end procedures

• Assist in the preparation of management accounts

• Work with Project Managers to review financial performance of jobs against budget

• Petty cash payments including reconciliation  

• Supplier payments and management

• Establish, maintain and reconcile supplier and customer accounts

• Raising invoices for monthly support services to Riverlution and supporting Project Managers in raising works invoices and submitting applications for payment.

• Management of cashflow and allocating supplier payment dates

• Credit control and chasing debtors

• Raising purchase orders

• Process supplier invoices ensuring goods received prior to payment

• Coding of supplier invoices and obtaining the necessary approvals

• Respond and deal with telephone and email enquiries relevant to the Finance Department

• Maintain financial files and spreadsheet records

• Manage the filing, storage, archiving and security of documents meeting all Data Protection requirements and responsibilities

• Support the development, production and implementation of Finance process documents

• Monthly credit card reconciliation

• Ensure the safeguarding of all Company finances via the implementation and adherence of financial policies and procedures

• Perform other related duties as required

• Work to deadlines when required

• Reconciliation of Control Accounts

Knowledge

The Senior Finance Officer must be knowledgeable in the following areas:

• Proven experience of working in a Finance Office  

• Proven expertise with computerised accounts systems, preferably Xero

• Efficient office administration and providing support to a Finance Manager  

• Supervision in a similar or team leader role

• Companies House requirements

• Highly proficient computer skills including in-depth knowledge of Excel and major Microsoft programs

• AAT Level 3 (minimum), GCSE English and Mathematics or equivalent

• Good editing, data collection, record keeping with extensive analysis skill set

Personal Attributes

The individual must maintain strict confidentiality in all aspects of performing the duties of the Senior Finance Officer role to include absolute discretion concerning information shared with peers and colleagues. The Senior Finance Officer must be able to demonstrate the following attributes:

• Be honest and trustworthy

• Be able to communicate well at all levels

Work site base

Based at the Sheffield main base but may on occasion be required to work at any RSC base where financial audits and or support may need to be provided.

Other duties

The individual will be required to undertake such other duties appropriate to the salary grade and content of the work as may reasonably be required. Therefore, the list of duties in this job role should not be regarded as exclusive or exhaustive. Please note that, in consultation with you, RSC reserves the right to update your job description to reflect changes in, or to, your post.

Scope of job description

This job description reflects the immediate requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes will be carried out in consultation with the postholder.

Key contacts and relationships

Internally the post holder will work closely with the Senior Leadership Team, Project Officers, Site Managers and where necessary the delivery teams.

Externally the post holder may have to manage relationships with a range of financial stakeholders including suppliers, customers, grant awarding bodies, and statutory agencies.

Equal opportunities

The River Stewardship Company is committed to anti-discriminatory policies and practices, and it is essential that the postholder is willing to make a positive contribution to their promotion and implementation.

Right to Work

River Stewardship cannot employ a person who does not have permission to live and work in the UK.  If you are offered the position, you must provide the correct evidence to demonstrate your eligibility.

Data Protection

You will be responsible for ensuring that workplace responsibilities, within the department, are carried out in compliance with the requirements of the Financial Services Authority, Data Protection Act and the Employment Practices Data Protection Code 2002, especially concerning confidentiality, treatment of personal information and records management.

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